Organizing and Indexing


Medical Indexing and Categorizing

Outsourcing to Medical Legal Spider saves you time and money, while allowing easy and efficient navigation around even the largest most complex medical records.

Medical Record Organization and Indexing

At Medical Legal Spider, we understand the critical importance of well-organized medical records that are user-friendly. We excel in transforming complex, multi-provider records through our advanced technology-assisted e-sorting and embedded quality control processes. Our services include:

  • Medical Indexing: We prepare detailed and accurate medical indexes.
  • Chronologies: We create comprehensive chronologies to facilitate case reviews.
  • Categorized Records: Medical files can be organized chronologically, by provider, or according to user-defined categories, ensuring the records are tailored to meet your specific needs and preferences.


Typically, deliverables are provided as hyperlinked PDF files, featuring detailed medical indexes for easy navigation to cited source documents.

Partner with Medical Legal Spider for efficient, accurate, and user-friendly medical record management.

Efficiency of Medical Record Organization

Enhance the efficiency of your medical record review process and that of your trusted medical experts with our comprehensive services:

  • Accurate Data Extraction: Capture key information from each medical document, including the nature of the encounter, provider name, date of service(s), and other custom data points.
  • Comprehensive Medical Index: Create a detailed and easy-to-navigate medical index.
  • Chronological Sorting: Organize medical records chronologically, either in ascending or descending order.
  • Categorical Sorting: Sort records by user-defined categories, such as by provider and date range.
  • Bates Numbering: Apply Bates numbering for a permanent and organized record.
  • Custom Instructions: Accommodate special instructions at any time upon request.
  • Duplicate and Non-related Documentation Management: Purge duplicates, other patients' records, and non-related documentation into a separate "dump" file, which is returned with each completed assignment.
  • Supplemental Records Integration: Integrate supplemental records with the previous file as soon as they become available.
  • Enhanced Navigation: Insert section tab sheets and bookmarks for easy navigation.
  • Convenient Delivery: Deliver completed records in PDF format, making them easy to share, access on the go from your iPad, or print.
  • Hyperlinked Medical Index: Embed hyperlinks into the medical index for instant navigation, even for the largest, multi-year, and multi-provider files.